Default Vendor Expense Accounts in GP and Business Central
Microsoft Dynamics GP allows the setting of a default expense account for a vendor.
Business Central does not have that functionality.
Below you see the GP Vendor Maintenance form with an additional screen setting the Purchases Account.
Here is a GP Payables Transaction Entry. It is quick to enter a single line with an optional Description.
The G/L Distribution automatically defaults to what was set on the Vendor Maintenance form.
Because Business Central does not automatically default the Vendor’s G/L Account, the user is tasked to manually fill it in on a Payables Transaction.
To remedy this -
two custom fields were added to the Vendor Card in Business Central.
These will be used to populate a Vendor Batch for a General Journal in Business Central.
(A General Journal in Business Central is akin to a Payables Transaction in GP.)
Entering the same transaction in Business Central (as was done previously in GP) now automatically defaults to the G/L Distribution Account set on the Vendor Card: “Repair & Maintenance”.
Our BC customization saves the AP User from having to remember G/L balancing accounts for Vendor Payables Transactions. It was standard in GP but missing in BC, without customization.